The Workshop will include specially prepared materials including: presentations, exercises and workbooks with illustrated examples ready for printing. 

The Finance Helpdesk Workshop will be implemented through:

·          Explaining and interpreting current written published material,

·          Case Studies and examples,

·          Discussion of problems and situations from the participants,

·          Consultants’ extensive experience in the EU Framework Programs.

Sample Agenda:

H2020 Introduction

·          Free H2020 Book

·          What is a Framework Program?

·          Framework Program Budgets

·          Workflow

·          Project Phases

·          Funding Schemes

·          Different Implementations

·          Brussels' Language

H2020 changes and Eligibility

·          Terminology changes

·          Major Changes summary

·          Eligibility for Funding

H2020 Participation

·          Sub Contractors Major and Minor

·          Third parties

·          Small & Medium sized Enterprises (SMEs)

·          SME Independence

H2020 Grant Agreement

·          Different Annexes explained

When do we get money?

·          Pre-financing

·          Distribution (Consortium Agreement)

·          Guarantee Mechanism

·          Financial Viability

·          Funding Rates

Forms of grants 

·          Eligible Costs

·          Flat rates

·          Lump-sum financing

Personnel Costs

·          Man Month Rates

·          Personnel Costs calculation

·          In-house consultants

·          Timesheets

·          Timesheets for Academics

·          Example of Productive Hours

·          Hourly Personnel Rate

·          Employment and Personnel Issues

·          Students

·          Overtime

·          Unit Costs

·          Average Personnel Rates

·          Average Personnel Rates Criteria

·          Use of Unit Costs

Bookkeeping

·          Direct Vs Indirect Costs

·          Accounting Records

·          Books of Account

·          Dual currency accounting

·          Cost Recording

Budgets

·          How to budget correctly at the proposal stage

·          Budgeting issues

·          Budgeting Spreadsheet (tool)

Proposal Submission system (SEP)

·          SEP Setup

·          SEP Walkthrough

·          SEP forms

·          SEP Submittal

Unique Registration Facility (URF)

·          Unique Registration Facility (URF)

·          Legal Entity Appointed Representative (LEAR)

·          Participant Portal

·          PIC

·          NEF

Receipts to the project

·          What is a receipt?

·          Types of receipts

·          Interest earned

Eligible & Ineligible costs

·          Eligible Direct Costs

·          Ineligible costs

·          VAT

·          Taxes

Overheads

·          Types of Costs

·          Indirect v direct costs

·          Notional funding

·          Analytical accounting

·          Costs Allocation

·          Overhead application

Financial Reporting

·          Interim reporting

·          Final reporting

·          Project progress report

·          Financial Contribution

·          Timing and approval of financial reports

·          Form C

·          NEF VS FORCE

·          Online reporting Walkthrough

·          CSAs Reporting

Certificate on Financial Statement

·          When are CFSs required?

·          Auditor’s instructions

·          Certificate on the Methodology

·          Appointing an Auditor

·          Conflict of interest in appointing auditor

·          Using a CPO as auditor

·          Certification

EU Audits / Liquidated Damages

·          EU Audits

·          EU Audit procedure

·          Required documentation

·          Redress procedures

·          Follow up Liquidated damages

·          How to avoid Liquidated damages.

·          Consequences and Extra Penalties

·          What to do if things go wrong?

The Role of the Coordinator

·          Coordinator's responsibilities

Financial secrets

·          At the proposal stage

·          At the negotiation stage

·          For the Consortium Agreement

·          During the project

·          How to ensure you get your money.

If you would like some more information or discuss dates, then please contact us here.