In FP7, Universities can charge the personnel costs of permanent staff members. We have permanent staff members who have not a full time contract, but only part time contracts (e.g. some part time contracts have the extent of 65%, of these 65% some part is dedicated to research, some part to teaching). If these staff members work on an FP7 project beyond the extent of this part-time contract, is it possible to charge the time exceeding the part-time contract also to the FP7 project? Should an additional contract covering the FP7 project work be issued?

They should be recording their total productive time, and total of non-productive time (vacation, sickness, absences, courses etc). Also they should record on the EU projects on time sheets. Their cost per hour will be total employer’s cost divided by productive hours multiplied by EU time (we suggest that the annual figures give the most accurate and fair calculation). We assume that time over the 65% is charged at normal rates, not special overtime rates (until reaches 100%). If this is the case, there should be no problem, although a letter/annex to the agreement is advisable.